Administrative Assistant - Administrative Job in Port Saint Lucie, FL

Location: Port Saint Lucie, FL

Industry: Administrative

Job Type: Full Time

Posted: 06/10/2020

LF Staffing is an Equal Opportunities Employer.


Your Job

Are you interested in organizing an office, handling important information, and making a business run? Do you have good interpersonal skills and like interacting with co-workers, clients, and superiors? If this sounds like the challenge you’re looking for, then a job as an Administrative Assistant could be the right fit for you.
Job duties include, but are not limited to: - Answering phones, screening calls, directing calls to appropriate party where applicable, taking messages, and providing assistance to company clients - Reading and responding to email using Outlook - Greeting incoming clients and providing assistance - Filing, faxing, scanning, copying, printing, processing, and organizing documents as needed. - Data entry of client, business, and vendor information into spreadsheets/database. - Scheduling appointments for clients. - Keeping office area clean and tidy.

Your Day

Administrative Assistant responsibilities may include the following:

  • Effective communication skills in person and over the phone
  • Answering and directing phone calls
  • Organizing and scheduling appointments
  • Planning meetings and taking detailed minutes
  • Writing and distributing email, correspondence memos, letters, faxes, and forms
  • Assisting in preparing regular reports
  • Developing and maintaining a filing system
  • Updating and maintain office policies and procedures
  • Ordering office supplies and researching suppliers
  • Maintaining contact lists
  • Booking travel arrangements
  • Submitting and reconciling expense reports
  • Providing general support to visitors
  • Acting as the point of contact for internal and external clients
  • Liaising with executive and senior administrative assistants to handle requests/queries from senior managers

You will need to have the following:
  • Proven experience as an administrative assistant, virtual assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative assistant or Secretary would be a plus.

Your Gain

What you may gain while on the job:

  • Staying active — the job will keep you on the move throughout the day.
  • Customer service skills — handling multiple tasks and dealing with multiple customers.
  • Enhanced communication skills — learning how to talk to diverse sets of customers.
  • Problem solving and crisis management skills — avoiding and resolving potential negative customer experiences.
  • Teamwork — partnering with co-workers and supervisors to ensure customers are satisfied.
  • Teaching management skills — helping train and prepare new employees for the job.
  • Rewarding career — opportunities for advancement to supervisory or management roles, and those with prior experience increase their chances of landing a job, getting promoted, and possibly earning higher pay.

Your Experience

At least 1 year. Experience in Quickbooks a plus.

Questions? Contact Your Local Branch Office

2100 SE Hillmoor Drive, Ste. 205C

Port Saint Lucie, FL


View Location Details

LF Staffing is an Equal Opportunities Employer.

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